Clarification of Doubts of DDOs on CFMS Online Data Entry and Instructions to DDOs

on CFMS DATA Entry through Memo.32708

Clarification of Doubts of DDOs on CFMS Online Data Entry and Instructions to DDOs  on CFMS DATA Entry through Memo.32708: Employees No Need to Apply for Health Cards in EHF Website separately. Govt has ordered through GO.334 to Enter the Employees Data for Comprehensive Financial Management System (CFMS) in the Portal fdp.cgg.gov.in. After Once the DDOs started Collecting the Data from their Employees in the given Forms at fdp.cgg.gov.in to enter the DATA Online they have experienced Problems in Online Data Entry, and reported Finance Dept about the Issues. Hence Govt have issued certain clarifications and Instructions to DDOs. And accordingly issued the Revised Schedule.

Finance Department – Comprehensive Financial Management System (CFMS) – implementation of HRMS Module and issue of Health Cards – Online submission of Employees’ data by the Drawing and Disbursing Officers through Web-based application on Finance Department Portal – Further Instructions - Issued.

Details of the Instructions Memo.32708 CFMS Instructions to DDOs:

In the reference read above, the Government has issued orders for collection of Employees data through a web-based application for implementation of HRMS Module under Comprehensive Financial Management System (CFMS) and issue of Health Cards. The Government also issued orders therein that all the Drawing and Disbursing Officers shall take necessary action to complete data entry as per the time frame fixed for various stages of data collection, verification and authentication and uploading of the data. Government has also issued detailed instructions to be followed by the DDOs and other functionaries in the annexure to the G.O. cited. In addition to the above a detailed User Manual has been kept on the website for the benefit of the DDOs. A helpline service has also been launched for immediate help to the DDOs. 

A large number of DDOs have brought to the notice of the Government certain issues requesting for clarification. Some of the DDOs have pointed out that due to technical difficulties they could not complete the DDO registration process and consequently they could not distribute the forms to the employees and therefore requested for extension of time. 

Some DDOs have pointed out certain technical difficulties in entering the data in some fields and requested for simplification. 

Some DDOs have brought it to the notice of this department that they are unable to rectify certain mistakes that have been entered during the DDO registration and entry of office details and the total number of employees of various categories of employees, as they are not given permission to edit the entries already made and they have sent several requests for making changes in the data through the helpline. 

Clarifications and Instructions for DDOs on Filling the CFMS Employee Online DATA:

The request of the DDOs for extension of time has been agreed to and accordingly revised the schedule as follows :

The DDOs have since been given permission to edit the data till final submission and they can make changes wherever necessary. But after the data is finally submitted, the DDOs will not be able to make any further changes. Hence they are advised to ensure, before they finally submit the data, that the data entered is correct. 

The DDOs shall not allow any unauthorised use of their DDO codes by anyone and they shall not share the PIN number sent to their Mobile Phone or the password. They are advised to change their password frequently following the procedure provided in the application. Appropriate disciplinary action shall be taken by the disciplinary authorities against those employees who make unauthorised use of DDO codes and the passwords. 

As the data entry is to be done only by the DDOs, under any circumstances the DDO should not allow individual employees to enter their own data using the DDO code and the password of the DDOs. For any misuse of the DDO Code or password or entry of incorrect data the DDOs will be personally held responsible and liable for disciplinary action under CCA Rules and also for criminal prosecution for any tampering of important information, specially data relating to the date of birth, date of initial entry into service, details of the local unit as per the presidential order, wrongful entries in the community status as SC or ST etc., Disciplinary action and or Criminal Prosecution will be launched against those employees who willfully provide wrong data on the above mentioned items. 

The DDO shall enter the data of family members and the dependents of the employees for the purpose of the Health Cards only on the CFMS application on Finance Department Portal. However, in case if any employee has already entered his data online through the Arogyasri Portal he shall fill data of all other items except the details of the family members and dependents on CFMS application. The pensioners data shall be uploaded only on the Arogyasri Portal. 

All DDOs are advised to follow the above instructions scrupulously and take necessary action to enter the data only after due verification and avoid erroneous data entry. The data entry has to be completed as per the revised schedule mentioned above. 

 The Heads of departments are requested to monitor the progress of the data entry in all the offices under their control. 

The district collectors are requested to review the progress of all the unit offices in the district and issue necessary instruction for completion of data uploading as per the time schedule. 

The Pay and Accounts Officer, Hyderabad, All the Treasury Officers and all the Pay and Accounts Officers of the Works Accounts Department shall liaise with the DDOs under their payment jurisdiction and render necessary assistance to them and see that the data is entered within the due dates. 

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